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Landlord Gas Safety Certificate and Boiler Service

As an owner, it is your responsibility to make sure that all gas appliances, flues and chimneys undergo annual checks. The law also requires you provide a copy the check to your tenants.

If the engineer believes that a particular appliance or installation is immediately dangerous the engineer will request permission to cut off gas from the system and recommend the installation of inspection hatches.

What is what is a Gas Safety Certificate?

A gas safety certificate for landlords is a document that proves that the gas appliances in the rental property and flues have been examined by a licensed gas engineer. Landlords are legally required to organize a gas safety check every year for each rental property they own. gas safe register duplicate certificate Safe registered engineers carry the inspection and ensure that all pipework, appliances and flues are in compliance with safety regulations.

The law also requires landlords to provide tenants with a copy of the CP12 gas safe certificate check Safety Certificate, (Gas Safety Record), following every annual inspection and test for gas safety. This should be given to tenants within 28 days of the Gas Safety Inspection and to new tenants at the beginning of their lease.

CP12 is the abbreviation for the CORGI Proforma 12 that was employed by CORGI before it was replaced in 2009 by the Gas Safe Register. The form includes the date of the most recent gas inspections and tests, their results, any actions that must be taken, as well as the name and the title of the engineer who performed the check.

If the Gas Safety check highlights any problems with a gas device and the engineer will give advice on what must be done to ensure its safe use. If a device is deemed immediately dangerous or abnormally lethal the gas supply needs to be turned off until the issue is fixed.

It is illegal for a tenant to refuse to allow the gas safety check to be carried out. If necessary the landlord has the right to ask the courts for a court order to stop the tenant from refusing to allow gas certificates safety inspections. However, it's often easier to write a letter that explains why the checks are vital and what is involved. This will encourage a reluctant tenant to give access, and if not, the landlord may have to think about starting the eviction process.

How often should I receive a Gas Safety Certificate?

By law, landlords and letting agents are required to conduct an annual safety check of all gas appliances and chimneys they offer to their tenants. This is done to ensure that the appliances are safe to use and to ensure that there aren't gas leaks within the property. This is an essential obligation and landlords must ensure that they have their gas inspections completed by a certified gas engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is legal document that confirms that an inspection of the gas supply has been performed by a licensed engineer within the last 12 months. It is given to the landlord and must be provided to the tenant to prove the security of the gas supply. It is valid for 12 months and has to be renewed every year.

If a landlord does not provide their tenants with the Gas Safety Certificate then they are in violation of the law and could be penalized by the local authority. Gas Safety checks must be performed by landlords on time. They should also keep a copy of the certificate in case tenants ask for it.

It is also an excellent idea for landlords to set up inspection hatches on all gas appliances so that engineers can easily access them for annual inspections. If the appliance is found to be at risk during an inspection, the engineer will formally classify it as such and may disconnect the boiler and suggest that tenants not to use it until the inspection hatch has been installed.

The landlords should also ensure that they give their tenants at least 24 hours notice prior to when they visit the property to conduct Gas Safety checks. This allows tenants time to prepare and request permission, if required. If a tenant is unwilling to allow the engineer entry, the landlord should inform them the reason for the visit and what happens if they don't follow through. If the tenant refuses to allow the engineer entry, the landlord could think about evicting the tenant in accordance with section 21 of 1988 Housing Act.

What happens if I don't get a Gas Safety Certificate?

In essence, it is the landlord's legal obligation to ensure that their property is equipped with a valid gas safety certificate before tenants move in. In the absence of this, it's an offense that could lead to landlords being charged and liable to heavy fines. The regulations also stipulate that landlords must provide an electronic copy of the gas safety report to their tenants upon request.

Landlords must have a Gas Safe registered engineer visit their rental property to perform an inspection of the gas supply to all gas appliances. During the inspection, a Gas Safe registered engineer will note any problems that could pose a risk to tenants. They will then issue an CP12 gas safety document, that is also known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is an important document that all tenants should take possession of and keep. It contains information about the gas installations in the rental property, as well as details regarding when they last tested and when they expire. It can assist tenants in identifying issues with their appliances and installations and make sure that they are aware of how to contact a Gas Safe Engineer to have them tested.

Landlords are required to provide an inspection report on gas safety to their tenants, both current and new within 28 days after the engineer has visited their property. The landlord must also provide a copy of CP12 at the beginning of the tenure. Landlords who fail in providing the the gas certificate could be prosecuted and could face unlimited fines, or six months in prison.

Similarly, landlords must ensure that their properties have working carbon monoxide alarms and can arrange for them to be tested each month. The landlord is responsible for repairing an alarm that does not work. The rules around this apply to council, private and housing association landlords, as well as licensable Houses of Multiple Occupation (HMOs).

In June 2017, the High Court ruled that it was unlawful for landlords to send Section 21 notices without providing their tenants with a valid Gas Safety Certificate. The decision was based on a law that requires landlords with assured shorthold tenancies to have a gas safety certificate for their property prior to when tenants move in.

How can I obtain a Gas Safety Certificate (GSC)?

Landlords have a legal responsibility to make sure that the gas appliances, flues, and pipework in their properties are safe for tenants. Gas Safety (Installation and Use) Regulations, 1998 cover this. To comply with the regulations, landlords are required to conduct annual gas checks on all gas appliances and flues they supply for use in a property. This is referred to as a CP12 gas safety certificate. It must be completed by a qualified Gas Safe registered engineer after each inspection.

It's also a good idea for landlords to consider having the boiler service completed in conjunction with the CP12 inspection, since this will ensure that all the gas appliances are functioning in a safe and efficient manner. Landlords are usually able to obtain a combined CP12 and boiler service for an affordable price from a professional gas engineer. They will be able to examine the seals on boiler burners, inspect the flue system for cracks and leaks as well as clean the burner and heat exchanger and conduct general maintenance.

The CP12 document is often called the 'landlord's gas safety certificate', but it is actually the Gas Safety Record documentation. It contains the results of safety inspections, and specifics of any issues or actions that need to be addressed. Landlords must provide their tenants with a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is important that landlords and letting agents only allow Gas Safe registered engineers access to the property to conduct safety inspections and maintenance. It is a good idea to inform tenants about the importance of allowing access and explain that the gas engineer is there to ensure they are safe from carbon monoxide poisoning. If the tenant is unwilling to permit access, the landlord or agent must state the legal requirements in writing. They should then go to the property and force entry if required.

Gas Safe ID cards should be requested by tenants before they are allowed to enter the property. This will ensure that the engineer has the necessary qualifications to work with your home's systems and therefore be trusted to perform the safety inspection. You should also be aware that a gas technician can legally shut off the malfunctioning equipment or cut off your gas supply should it be required.